MANAR Shehadeh

· Management and Support to Projects Under Development:

• Coordinate document processing for regional and country-level projects throughout the project cycle.
• Collect, analyze, and ensure accuracy of project information.
• Update the EF Unit project database (PIMS+).
• Track project completion requirements and correspondence.
• Process documentation, ensuring accuracy and compliance.

· Monitoring and Support to Projects After Fund Approval:

• Communicate effectively with Country Offices (COs) regarding Delegation of Authority (DOA) processes.
• Ensure COs receive necessary approvals and documents promptly.
• Assist in reviewing annual and multi-year work plans for compliance.
• Support regional portfolio analysis and budgeting compliance.
• Assist COs in budget revision processes.

· Portfolio Monitoring and Support (Development and Implementation):

• Maintain accurate project information in PIMS+ from inception to closure.
• Monitor project delivery and progress reporting, identifying issues.
• Conduct financial monitoring and analyze project budgets.
• Manage portfolio documentation and reporting requirements.
• Assist in preparing presentations and disseminating project achievements.
• Advise COs on fund deployment and project closure, flagging discrepancies.

· Country Office Capacity Support:

• Facilitate information flow between COs and headquarters for reporting.
• Advise CO Environmental Focal Points on procedural issues.
• Support COs in staff recruitment and consultant procurement processes.
• Collaborate with operations, programme, and project staff on administrative issues.
• Organize training programs and workshops in the region.

· Self-Development, Learning, Knowledge Management:

• Utilize corporate knowledge tools and training manuals for continuous learning.
• Organize and participate in EF Unit training programs and workshops.
• Coordinate knowledge management activities and public awareness efforts.
• Comply with UNDP and vertical fund requirements through training and adherence.

· Administration and Implementation Support for Programme/Operations:

• Assist in preparing cost-sharing, trust fund, and other agreements.
• Follow up on contributions to support resource mobilization efforts.

· Support for Budget Administration and Cost-Recovery:

• Provide information for work plans, budgets, and implementation proposals.
• Track and manage spreadsheets on mobilized resources.
• Process cost-recovery bills in Atlas and manage income tracking systems.
• Extract and compile data from various sources for reports.
• Support in developing and monitoring Programme Portfolio Pipeline and Project Tree in Atlas.
• Verify Combined Delivery Reports and facilitate their signing.
• Assist in preparing reports, including donor reports.
• Maintain filing systems and coordinate report submissions.

· Accounting and Administrative Support with Global Payroll Functions:

• Control supporting documents for payments and financial reports.
• Process PO vouchers for development projects.
• Ensure accurate recording and posting of transactions in Atlas.
• Manage monthly payroll for Service Contract Staff.
• Take corrective actions on erroneous data in Atlas.
• Compile data for internal and external audits.
• Approve vendors in Atlas and assist in bank reconciliation.
• Enter Financial Reports (FRs) and General Ledger entries in Atlas.
• Provide inputs for reports, including donor reports.
• Act as backup in the absence of the Finance Assistant.
• Manage daily pay cycle and act as cash custodian.

“In addition to my responsibilities in the Finance Unit”

1.Administration and Implementation of Programme Strategies:

• Research and provide detailed information for key documents.
• Utilize Results-Based Management (RBM) tools and set management targets.
• Track and maintain the RBM database.
• Prepare reports to identify areas needing support and intervention.
• Implement partnerships and mobilize resources, preparing related reports.

2.Support to Management of CO Programme:

• Research information for formulating the country programme.
• Draft project documents, work plans, budgets, and proposals.
• Initiate projects, enter them into Atlas, and revise budgets.
• Guide executing agencies on project implementation and monitor financial resources.
• Track performance indicators, success criteria, and milestones, preparing reports.
• Analyze programme situations, identify operational and financial issues, and propose solutions.
• Conduct audits of National Implementation Modality (NIM) projects and implement audit recommendations.

3.Administrative Support to Programme Unit:

• Control payment supporting documents and review NIM project financial reports.
• Maintain internal expenditures control system for accurate transaction recording.
• Rectify unposted vouchers and resolve budget check errors.

4.Support in Strategic Partnerships and Resource Mobilization:

• Analyze donor information and create donor profiles and databases.
• Establish contacts with donor counterparts and track mobilized resources.

5.Facilitation of Knowledge Building and Sharing:

• Organize trainings for operations and project staff.
• Summarize lessons learned and best practices.
• Contribute to knowledge networks and communities of practice.

· Financial Compliance and Internal Control:

• Ensure full compliance of financial processes, records, reports, and audits with UN/UNDP rules and policies.
• Implement effective internal control measures.

· Payment Verification and Pay Cycle Execution:

• Verify payments and execute the pay cycle promptly and accurately.

· Exchange Rate Reporting:

• Prepare and submit exchange rate reports to HQs as required.

· Bank Transfer Management in ATLAS:

• Create bank transfers in ATLAS, ensuring compliance with UN systems.
• Select bank transfers, notify manager level 2 (or 3) for approval.

· BOA and Expenditure Tracking:

• Process transactions with Bank of America (BOA).
• Develop systems for tracking CO expenditures and contributions.

· Finance Operating Procedures:

• Develop and maintain finance operating procedures in consultation with Finance Analyst and Specialist.

· Timely Response to HQ Requests:

• Address HQ requests promptly to resolve financial data issues.

· Corrective Actions on Vouchers:

• Take timely corrective actions on unposted vouchers, budget check errors, match exceptions, and unapproved vouchers.

Financial Analyst - Financial Control Department - Financial Analysis Section:

• Prepare reconciliation statements for bank accounts.
• Correspond with international and local banks.
• Generate weekly reports on daily transactions to bank accounts.
• Prepare reports for the Central Bank of Jordan.
• Compile statistical reports on deposits and credit facilities.
• Create liquidity reports for the Central Bank of Jordan.
• Monitor daily expenses across bank divisions and branches.
• Assist in preparing monthly Balance Sheets.
• Analyze daily financial transactions for profit-loss assessment.
• Supervise the operations of bank divisions.
• Collect and verify data to generate financial reports.

Accountant - Financial Control Department - Accounting Section:

• Monitor daily expenses in all bank divisions and branches.
• Record accounting entries for head office divisions.
• Process entries for bank clients' salaries.
• Assist in preparing monthly Balance Sheets.

• Business correspondence (English & Arabic)
• Prepare clients vouchers.
• Personnel tasks related to the medical representative staff.